December 2009 AGM

In This Issue

Treasurer's Report (financial statements)
Membership Report Notice of AGM and Agenda

President's Report

The A.G.M. is going to be held at 12 noon on December 6, 2009 at the Club. Please try to attend.

 

Having been on the Board for four years I would like to step back in time and take stock of our achievements.

Four years ago we were faced with a very uncertain financial position to the point that the survival of the Club was in question. With the help of a strong board, our lessor and the membership, we have reversed that trend:  a stable membership, a dedicated staff both in the Club House and on the greens as well as re-organized administration.

Membership

Over the last ten years Gabriola has gone through drastic changes in demography as well as most of the Gulf Islands according to a recent demographic study that was commissioned by BC Ferries. The rapid increase in real estate prices and the administration of our health issues were responsible for most of those changes. Many of our members sold out and moved away to take advantage of these high prices and/or to get closer to medical facilities.  

The situation has more or less stabilized and we are seeing a healthy change in our membership trend.  This is good for the future of our Club. We have been experiencing an increase in younger people: juniors, young adults, young families and younger retirees. We would be correct to say that the baby boom’s bubble has reached Gabriola.

Staff

Our long time green’s superintendent, Craig Robertson, decided to ease into retirement and was replaced by Michael Stewart. Craig is still with us on a part time basis mostly related to machinery matters. We are lucky to have these two individuals on our staff and the quality of the course is proof of their achievements.

We have a new club house manager as of July of this year and again we have been lucky to find Joyanne Bakke as a replacement for Sarah Kostiw who had to leave us for health reasons. Joyanne is a long time resident of the Island with extensive experience in the food business which should bring in many innovations in that area. We miss Kim behind the counter and hope that her health problems will soon be over so that we can enjoy her presence both on and off the course.  Other members of our club house staff have been excellent as well as Bev Bickerton who filled in the void when the manager’s position was in transition and Ev Simpson who, as an employee/member, rose beyond the call of duty when the Club was in need.

Administration

My commitment four years ago was to adopt a budgetary system that would control our expenses related to our revenues. The tools needed were a Point of Sale system and in-house book keeping so that the two would work together to keep a close watch on our projects and ongoing expenses. Even today it is not a perfect system but it has brought us a long way towards a healthier financial situation.

If one looked at the budget that was prepared just over a year ago to the financial results that are included in this package you will be surprised to see how close we can predict the financial outcome of our operation. It is a direct reflection of the above mentioned changes.

We also have acquired a web site with a private membership section as well as an e-mail system that allows us to reach the membership at a fraction of the cost of the standard mail method.  The web site is also the modern tool to reach most of our possible customers and a cheap promotional asset. We also joined other Gulf Islands golf courses on a cooperative regional and provincial advertising program that gave us a wide exposure to our market.

Conclusion

All these efforts have resulted in a vastly improved financial position, a younger membership poised for growth and an improved course.

Having painted this rosie picture I must also caution the membership that we have just come out of a hole and without proper financial vigilance and caution from our board we could easily fall back in.

The decision making process must not only include the clear cut financial numbers but the fragile relation of dealing with the public which is the source of our revenues and our members who are the pool of volunteers whose dedication is the base of our operation and success.

Andre Lemieux
President

 

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Membership

Membership Secretary’s Report  - November 13, 2009

 

The membership count stands at 273.  We have 185 Playing, 38 Juniors,

33 Social, 10 Associate and 7 Honorary members

.

The Adult Playing Membership numbers break down to:

 

Resident Single                       -           82

Resident Couple                     -           70

Resident Family                      -             2

Non-Resident Single               -           14

Non-Resident Couple             -           12

Non-Resident Family              -             2

Corporate                                -             3

 

We have 42 new members this year. 

 

Resident Single                       -           8

Resident Couple                     -           5 (one is as the result of a marriage)

Non-Resident Couple             -           2

Non-Resident Family              -           2

Corporate                                -           2

Junior                                      -          22

Associate                                -           1

 

Thirty-five members resigned for various reasons – health, moved, not interested, etc. and 24 members changed their membership category.  Nine went from playing to Social and the rest changed from non-playing to playing, or changed within the playing member categories.

 

Overall, we are maintaining our numbers, and have more playing members than we have had in two years.  However, we must keep attracting new playing members as much as possible, so encourage all your friends and new neighbours to come out and join the club.

 

Marion Alexander
Membership Secretary

 

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Treasurer's Report

2008/09

 

I am pleased to report that we ended 2008/09 with a significantly improved financial situation.  Net sales increased by $17,400, expenses were reduced by $27,500 and we ended the year with a surplus of $30,800, compared to a deficit of $14,100 last year.

 

Cash on hand (nearly $32,000 more than last year) will help us get through the winter with considerably less reliance on our line of credit.

 

Restricted funds donated by the owner ($12791 for 2008/09) were used to purchase a rotary mower ($6313) and a greens mower ($6955).  There is a balance of $8700 in this fund at September 30, 2009; however, the purchase of a used Cushman in October (new fiscal year 2009/10) for $6500 will leave a minimal balance of $2200 in this fund.

 

I would like to thank our bookkeeper, Deborah Ferens, who joined us last March, for her dedicated work in helping us to produce accurate, up-to-date statements.  Our priorities next year will continue to focus on issues with source documents and control and approval of expenditures as well as addressing food costs and member tab receivables.

 

Anne Banford
Treasurer

 

Link to the Financial Statements for year ending September 30, 2009

 


Notice of AGM  

NOTICE OF ANNUAL GENERAL MEETING

SUNDAY, DECEMBER 6, 2008 AT 12 noon

AT THE GABRIOLA GOLF & COUNTRY CLUB  

  AGENDA

1.               Call to order.

2.               Appointment of Parliamentarian and Scrutineers.

3.               Approval of Minutes Annual General Meeting December 14 , 2008

4.               Business arising from Minutes.

5.               President’s Report.

6.               Treasurer’s Report.

7.               Special Resolutions.

8.               Executive Committee Recommendations to Members.

9.               Election of Officers.

10.           New Business.

 

 

EXECUTIVE RECOMMENDATION TO MEMBERS

 

INCREASE IN DUES:

The Board recommends that dues be increased for the 2010 season

(as per the table below )to cover the cost of living.

The total revenue increase is about 3%. Some categories will have increases of about 2% while others will have increases of around 4%.

The Board recommends that no increase be applied to Junior, Social and Associate members.

Rationale: At the 2006 AGM the membership indicated that we should be moving towards a single membership system and that we should
be trying to reach that goal over a period of time. The easiest way to do it is to slowly bring the double member categories to an equal
level with the single categories. This year's dues increases are following that process.

Membership Annual Dues

Proposed Dues for 2010

 
09 Dues
Adjusted
Proposed
Adjusted
Res. Single
710.00
710.00
725.00
725.00
Res. Couple
625.00
1250.00
650.00
1300.00/cpl
Res. Family
665.00
1330.00
692.50
1385.00/fmly
Non-res sngl
600.00
600.00
615.00
615.00
Non-res copl
545.00
1090.00
567.50
1135.00/cpl
Non-res fam
575.00
1150.00
600.00
1200.00/fmly
Corporate
850.00
850.00
885.00
885.00
Junior
100.00
100.00
100.00
100.00
Social
95.00
95.00
95.00
95.00
Associate
55.00
55.00
55.00
55.00

 

Proxy form: Please note that in order for your proxy to be valid the proxy form must be completed and returned to me one week before the date of the meeting, that is Monday,November 30, 2009.  My fax number is (250) 247-9841, e-mail attachment is secretary@gabriolagolf.com, mail to Secretary, Gabriola Golf and Country Club, Box 239, Gabriola, B.C. V0R1X0, or deliver to the Golf Club to my attention.

 

We wish to waive reading of the Minutes of the Annual General Meeting December 14, 2008 . They will be posted on the Bulletin Board at the Club.  If you wish to receive copies for your perusal contact me at 250-247-0155 or e-mail address as above.

 

Carroll Craig

Acting Secretary.


 

PROXY FORM

 

If you cannot attend the Annual General Meeting December 6, 2009 but would like to have a proxy vote entered, please complete this Proxy Form and return it by Monday,November 30, 2009 to:  Secretary, Gabriola Golf and Country Club, Box 239 , Gabriola, B.C. V0R 1X0. Can also be faxed: 250-247-9889 or e-mail at secretary@gabriolagolf.com

 

I, _________________________________________ a voting member in good standing of the Gabriola Golf and Country Club, will be unable to attend the Annual General Meeting December 6, 2009.

 

 

I hereby appoint ______________________________________, who is also a member in good standing, as my proxy member and authorize him/her to vote on my behalf.

 

 

 

 

Signature_______________________________________       Date______________________________

   

 

 

     

     

PROXY FORM

 

If you cannot attend the Annual General Meeting December 6, 2009 but would like to have a proxy vote entered, please complete this Proxy Form and return it by Monday,November 30, 2009 to:  Secretary, Gabriola Golf and Country Club, Box 239 , Gabriola, B.C. V0R 1X0. Can also be faxed: 250-247-9889 or e-mail at secretary@gabriolagolf.com

 

I, _________________________________________ a voting member in good standing of the Gabriola Golf and Country Club, will be unable to attend the Annual General Meeting December 6, 2009.

   

 

I hereby appoint _____________________________________, who is also a member in good standing,

as my proxy member and authorize him/her to vote on my behalf.

 

 

 

 

Signature______________________________________       Date ______________________________